GIG 1 CRAIG DAVID, SOUTHAMPTON

Virgin Media held a Craig David gig in his hometown of Southampton at St Mary’s football stadium in a specially erected marquee housing 2500 lucky competition winners to launch their new super fast broadband service Gig 1.

Invyte managed over 5000 competition entries and arranged all pre-event communications and ticketing for 1000 lucky winners.

The selected guests were invited to the gig where they were schmoozed VIP style in the executive bar for drinks and nibbles pre concert and then chaperoned to the event to see Craig strut his very impressive stuff.

Invyte partnered with production agency 'Audience' to take responsibility of all the pre-event guest management and onsite check in at the Club. Pre-event, we handled the communications for over 5000 customer competition winners as well as the 100 strong VIP guest list. We managed all the registration, accreditation and queries as well as helping out with security enquiries on the day. It was a fun event and we absolutely loved Craig!

LINKED IN, TALENT ON TOUR, LONDON

Talent Connect on Tour was a one-day, invite-only gathering of talent professionals from the UK and across Europe. It was a stellar line-up of thought leaders and speakers who led the conversation on the power of data-driven talent strategies, the future of learning, best practices in successful leadership and hiring, building a great company culture, some of the most important topics in HR.

Invyte hand-built the whole guest journey, including badge printing, onsite lead scanning, all registration and check-in, managed a team of 23 brand ambassadors, all guest hosting and full client reporting.

LIBERTY GLOBAL TECH SUMMIT, AMSTERDAM

The Summit is an unforgettable and inspiring day of knowledge sharing, collaboration, and networking with over 1700 delegates. The event features industry-leading speakers, hands-on product demos, thought-provoking talks and immersive breakout sessions.

Invyte was proud to spend over 8 months working alongside the Liberty Global Internal Communications and Events teams to project-manage and deliver this incredible event.

SPOTIFY BEACH, CANNES

This ultra exclusive event is a firm favourite from the team at Invyte. It was a full on week, but an incredible experience for our 12 strong team. We managed the concert entry for over 3000 guests, moving guests safely and quickly into the concert and keeping everyone safe and informed. We also ran a tight ship during the day managing all the Front of House meetings and events on the Spotify Beach. We loved it. Same again next year please!

MAZDA RF-5 LAUNCH, MANCHESTER

Working in partnership with Itch Experience, the Invyte team was in charge of VIP guest management at the unveiling of the new Mazda MX-5 RF. With VIP events in Manchester and London just two days apart and with over 500 guests in attendance, the pressure was on to deliver at both ends of the country and make sure every guest had a night to remember.

Ahead of the event, we built a fully responsive RSVP website for customers to register their interest in attending, gathered vital customer data, responded quickly and effectively to a changing client brief, consulted on event management and guest experience and mobilised our team of Invyte staff. It might have been freezing cold in the box office (temperatures dropped to -1!), but our fabulous team ensured there was a warm, welcoming atmosphere all night long.

Thanks for having us Mazda!

COMMONWEALTH GAMES, GLASGOW

Working on behalf of Virgin Media, we arranged accommodation and transport for every guest at the Commonwealth Games, sold and distributed over 7,000 tickets, created a bespoke RSVP system, negotiated contracts, managed six-figure budgets and consulted Virgin Media on a daily basis. We were also onsite for the duration of the Games, managing and accrediting over 200 VIP hospitality guests per day.

What we did:

The Commonwealth Games 2014 was the biggest sporting event in Scotland’s history – Invyte was lucky enough to be involved in this incredible sporting extravaganza. Working on behalf of Virgin Media (the presenting partner for athletics), our team managed the complete guest experience from beginning to end.

Using our exclusive, bespoke and fully responsive software, our team of developers created a website for over 15,000 Virgin Media staff members to purchase tickets to the Games. Key stakeholders within the company were also able to order a range of hospitality packages for VIP guests through the website, put together by Invyte. We purchased over 7,000 tickets form the Commonwealth Games Organising Committee and distributed them to guests – not one went missing and every guest received the correct tickets.

Our team created personalised invites and bespoke itineraries for each and every guest and made sure they were fully informed about itineraries, hotel bookings, transportation and hospitality packages right up until their arrival in Glasgow.

We are also responsible for negotiating accommodation contracts, managing budgets, acquiring the best hotel rooms in central Glasgow for 200 VIP guests per day throughout the Games, and booking a fleet of luxury coaches, VIP drivers, taxis and Virgin Media Limobikes to transport guests to Games venues all over Glasgow.

As one happy guest wrote after the event:
“I just wanted to say a HUGE thanks to you all, and the other Invyte ladies, for helping to make the Games amazing – everyone from my team, my guests, and pretty much anyone else I spoke to all said how brilliant you guys had been.”

What the client said:
“I hugely appreciate the hard work and commitment from the Invyte team. Without doubt you, your team and your business are the most exceptional hospitality and ticketing professionals I have ever worked with and I couldn’t imagine working with anyone else on future projects.”
Luke Southern, Programme Director, Glasgow 2014

HAVAS CONFERENCE, LONDON

The Invyte team was hired by Cake Group to manage guest relations at the annual Havas Global Leadership Meeting. Delegates travelled from over 40 countries for this high profile three-day event, held at London’s IMAX cinema, Sushi Samba and Cirque Le Soir.

It was the first time a GLM has integrated top Havas executives from all sides of the network, uniting under the Havas ‘Together’ banner. Invyte was proud to be involved. This 400-delegate conference was held from 21st-23rd January 2015.

Our team was responsible for guest logistics, transportation, accommodation and accreditation across all venues ensuring delegate requirements were managed every step of the way.

“We couldn’t have done the Havas GLM event without you. You and your Invyte girls provided a first class service. I think I speak for everyone at Cake, you did a brilliant job and we’ll definitely be calling upon your services again in the future.”
Nicole Tur, Senior Producer, Cake Group

V FESTIVAL, CHELMSFORD

The INVYTE team was back in full force at Chelmsford’s V Festival for the 10th year running. Tasked with managing the Box Office for Virgin Media’s exclusive VIP area, the Louder Lounge, our experienced event staff worked hard throughout the weekend to ensure that over 1,500 Louder Lounge guests and festival staff were accredited quickly and effectively so they could make the most of the incredible VIP area.

Pre-event, INVYTE was also in charge of managing, designing and sending all Louder Lounge guest invites, building a bespoke guest registration website to the client’s design brief, managing Virgin Media’s internal V Festival ticket sales, scheduling and planning all guest email campaigns and taking care of guest enquiries in the run up to the event.

Whilst on-site, not only did our fantastic team manage staff and guest accreditation at the Box Office, we also helped with guest transportation, dealt with any last-minute ticketing issues, worked with the on-site glamping teams to ensure all guests were safely delivered to their accommodation, golf buggied guests to and from the car park to help with luggage, took care of all guest relations, acted as a guest concierge, liaised with Virgin Media’s PR agency to manage celebrity guests and went above and beyond the brief to ensure every single part of the event went smoothly.

Thank you to our wonderful client Virgin Media and the hard working teams at ITCH and Pretty Green for making it another memorable year. We loved it! We’re already planning 2016 to make sure it’s even better than this year.

Tom Hurley, Head of Events at Virgin Media commented:
“Another great job by Natasha and her excellent team at Invyte! The team are so professional and managed our invitation and registration process brilliantly. The girls worked flat out all weekend to ensure our Louder Lounge guests received the usual first-class hospitality experience. We’re already looking forward to working with them again next year!”

THE OPEN CHAMPIONSHIP, GLASGOW

Invyte had the pleasure of hosting 25 guests in Glasgow to experience the amazing Open Championship in Royal Troon. The guests began their journey by enjoying a competitive afternoon playing Golf at Haggs Castle. We then whisked them off to the beautiful Blytheswood Hotel private room for dinner followed by accommodation at the Hilton Hotel. We then all went to Royal Troon for the opening day of sunshine and golf spending quality time in the VIP Champions Club.

This was VIP guest management at its best, taking the guests from invites to registration, email support and all their onsite needs.