LIBERTY GLOBAL RETREAT, FLORIDA

In January 2020, Invyte were super proud to be asked by Liberty Global to support them with their prestigious Senior Leaders Retreat three day event in Boca Raton, Florida. The event was hosted by CEO Mike Fries and the guest list was made up of a ‘who’s Who’ from the company across the globe. The main focus of the event was based around well-being and in particular the workforce being fit for their exciting future with Liberty Global.

Invyte were specifically asked to devise and manage the pre-event communications strategy. A custom Event Space was built which allowed Invyte to produce highly creative and enticing invitations, registration site and guest communications portal, which allowed Invyte to gather highly personalised guest requirements and information.

The end-game for Invyte was obtaining this personal data and then creating a personalised itinerary for each of the 125 guests. The personal information gathered included travel information, accommodation requests and preferred activity choices amongst others. The depth of data acquired allowed the Event Space to truly communicate on a one to one basis with all guests, correctly addressing them like the privileged VIPs that they were. All this deep data allowed Invyte to plan each guest itinerary and to maximise each guests time at the event on a personalised basis.

Invyte also provided onsite support and management of all mobile tech via the Event Space system, providing guests with on the spot updates and agenda prompts.

SPOTIFY BEACH, CANNES

This ultra exclusive event is a firm favourite from the team at Invyte. It was a full on week, but an incredible experience for our 12 strong team. We managed the concert entry for over 3000 guests, moving guests safely and quickly into the concert and keeping everyone safe and informed. We also ran a tight ship during the day managing all the Front of House meetings and events on the Spotify Beach. We loved it. Same again next year please!

LIBERTY GLOBAL TECH SUMMIT, AMSTERDAM

The Summit is an unforgettable and inspiring day of knowledge sharing, collaboration, and networking with over 1700 delegates. The event features industry-leading speakers, hands-on product demos, thought-provoking talks and immersive breakout sessions.

Invyte was proud to spend over 8 months working alongside the Liberty Global Internal Communications and Events teams to project-manage and deliver this incredible event.

LINKED IN, TALENT ON TOUR, LONDON

Talent Connect on Tour was a one-day, invite-only gathering of talent professionals from the UK and across Europe. It was a stellar line-up of thought leaders and speakers who led the conversation on the power of data-driven talent strategies, the future of learning, best practices in successful leadership and hiring, building a great company culture, some of the most important topics in HR.

Invyte hand-built the whole guest journey, including badge printing, onsite lead scanning, all registration and check-in, managed a team of 23 brand ambassadors, all guest hosting and full client reporting.

GIG 1 CRAIG DAVID, SOUTHAMPTON

Virgin Media held a Craig David gig in his hometown of Southampton at St Mary’s football stadium in a specially erected marquee housing 2500 lucky competition winners to launch their new super fast broadband service Gig 1.

Invyte managed over 5000 competition entries and arranged all pre-event communications and ticketing for 1000 lucky winners.

The selected guests were invited to the gig where they were schmoozed VIP style in the executive bar for drinks and nibbles pre concert and then chaperoned to the event to see Craig strut his very impressive stuff.

Invyte partnered with production agency 'Audience' to take responsibility of all the pre-event guest management and onsite check in at the Club. Pre-event, we handled the communications for over 5000 customer competition winners as well as the 100 strong VIP guest list. We managed all the registration, accreditation and queries as well as helping out with security enquiries on the day. It was a fun event and we absolutely loved Craig!

SPOTIFY BEACH, CANNES

Invyte teamed up with Lively Agency to support Spotify at Cannes Lions 2018 – the International Festival of Creativity. Spotify was named ‘Cannes Lions Media Brand of the Year 2018′ and celebrated the win in style. Taking over a prime location on the stunning Cannes Croisette, Spotify Beach popped up to stage over ten day events and two concerts over four days. We saw over 4,000 guests walk through the doors to meet, greet, network and, of course, party.

In the run up to the event, Invyte managed relationships with Lively, Spotify and other outside agencies, and were on-site during the build to ensure everything was set for the guests’ arrival and all of the client’s needs were met. Although the temperatures soared, the heat didn’t stop the team putting on a week of fabulous events for Spotify.

We managed the guest journey in true Invyte style, both during the day and into the early hours of the morning. By day, we booked guests into various meeting spaces on Spotify Beach – the pontoon was the most in demand spot with stunning views across the French Riviera. By night, The Killers, Travis Scott and Chvrches – all at capacity on both nights – treated guests to much-hyped performances. We worked in unison with security consultant, Barrie Evans, to ensure everyone on the guest list got in safely and with minimal queuing so they had plenty of time to enjoy the biggest party in Cannes.

Invyte was also charged with managing a team of 12 Spotify brand ambassadors, who were on hand to help with guest enquiries, direct people to their al fresco meeting points and distribute the popular Spotify goody bags (the beach towels were a particular hit).

The client was delighted with the Invyte team and by the time all the events were over, it’s safe to say that we didn’t want to leave Cannes or the rest of the brilliant people we’d worked with for the week. What a beautiful spot and great experience. Thank you Spotify and thank you Cannes Lions. Same time next year?

SIR MO FARAH INDUCTION DAY, LONDON

What a great couple of days working with amazing Mo Farah. Fresh from his knighthood, four time Olympic champion Sir Mo Farah joined Virgin Media as the man charged with helping the company to go the extra mile for our customers and employees.

In his new role as Director of Going the Extra Mile, Mo is already putting his best foot forward and immersing himself in life at Virgin Media – meeting employees, learning the ropes and of course, joining our running club.

Invyte were right in the thick of the action, supporting the Events team with the 2 day Mo job induction. Here’s the final video of the fun we had doing this event!

VIRGIN MEDIA LEADERS, SOUTHAMPTON

In November we were tasked with arranging Virgin Media’s Leadership Forum at Southampton Football Club, an event for over 100 members of the senior leadership team. Virgin Media recently became Saints’ main club sponsor for the 2016-17 season in a three-year deal, so it was the obvious choice of venue for the team’s meet up.

We built a bespoke guest registration system, acted as an extension of the Virgin Media team, were on hand to register guests pre-event and made sure everyone in the senior management team had everything they needed on the day.

MAZDA RF-5 LAUNCH, MANCHESTER

Working in partnership with Itch Experience, the Invyte team was in charge of VIP guest management at the unveiling of the new Mazda MX-5 RF. With VIP events in Manchester and London just two days apart and with over 500 guests in attendance, the pressure was on to deliver at both ends of the country and make sure every guest had a night to remember.

Ahead of the event, we built a fully responsive RSVP website for customers to register their interest in attending, gathered vital customer data, responded quickly and effectively to a changing client brief, consulted on event management and guest experience and mobilised our team of Invyte staff. It might have been freezing cold in the box office (temperatures dropped to -1!), but our fabulous team ensured there was a warm, welcoming atmosphere all night long.

Thanks for having us Mazda!

VIRGIN MEDIA TV LAUNCH, LONDON

Another day, another event – this time at the top of the almighty Leadenhall Building in the City of London. We conquered our fear of heights as the lift whisked us up to Landing Forty Two, ready to welcome press, industry and staff for the launch of the brand new Virgin TV V6 Box.

Pre-event, Invyte built the registration system, sent out guest invites and worked closely with Virgin Media to deliver the key brand message. On the day, we managed three separate events and were on hand to greet guests, register their attendance and answer any questions. Guests were treated to a demo of the brilliant new box, breakfast, lunch and dinner and a DJ set by legendary soul DJ, Trevor Nelson.

We certainly won’t forget that view in a hurry – what a stunning venue.

VIRGIN MEDIA TV AD LAUNCH, LONDON

The Invyte team were out in true force on the River Thames this July supporting the Virgin Media team with the most amazing visual stunt and top class hospitality. Special guests were invited to experience the launch of the new ‘Be The Fastest’ TV ad (as produced by BBH), featuring Usain Bolt. The team at CURB miraculously screened the making of the ad onto a 100m screen on the river!

Guests began the evening by enjoying Jamaican inspired hospitality on a beautiful paddle steamer, the ‘Elizabethan’ docked alongside the London Eye on a beautiful summer’s evening. Food was prepared by Jimmy Garcia and his wonderful team, tunes were mixed by the amazing Deaf by Radio whilst the guest management and VIP hospitality was supported by us here Invyte.

The highlight of the evening was when all the guests made their way onto the Coca Cola London Eye to watch the film from the very top. Lights went down, cameras were at the ready, it was some spectacle!

VIRGIN MEDIA LEADERS, SHEFFIELD

September saw Invyte de-camp to Sheffield for Virgin Media’s Leadership Forum, which played host to over 100 members of the company’s senior management team. Invyte took care of the pre-event guest registration and helped support the Virgin events team to ensure we put on a corporate event to remember.

We planned and consulted, built a bespoke RSVP registration system for guests, accredited the management team on the day, transported them all over the city, supported with guest management at The Copthorne and Kenwood Hall hotels and organised dinner for 100 hungry guests at Sheffield’s Pointing Dog restaurant. The whole event went without a hitch (naturally) and we had some very happy team members. Sheffield, you were great.

THE OPEN CHAMPIONSHIP, GLASGOW

Invyte had the pleasure of hosting 25 guests in Glasgow to experience the amazing Open Championship in Royal Troon. The guests began their journey by enjoying a competitive afternoon playing Golf at Haggs Castle. We then whisked them off to the beautiful Blytheswood Hotel private room for dinner followed by accommodation at the Hilton Hotel. We then all went to Royal Troon for the opening day of sunshine and golf spending quality time in the VIP Champions Club.

This was VIP guest management at its best, taking the guests from invites to registration, email support and all their onsite needs.

RUGBY WORLD CUP, TWICKENHAM

We were thrilled to be involved with the Rugby World Cup, this year being hosted in 11 cities across England and Wales. We supported the Virgin Media Business team to invite 120 lucky guests to attend 10 matches across different venues.

We consulted our client on every stage of planning, designed and built the Virgin-branded guest registration website, managed the personalised invitation process, wrote copy for all guest communications, implemented various email campaigns, managed all guest invites and queries in the run up to the event and added some unique INVYTE touches along the way.

Each guest was invited to experience a rugby match of a lifetime from the comfort of their very own VIP seating area in the Virgin Media Business hospitality box, enjoying first class Virgin hospitality and a pre-match dinner. We are very jealous of these lucky VIPs!

GOOGLE PLAY MUSIC AFTERSHOW, LONDON

The INVYTE team was hired by Google Play Music and ITCH to manage guest accreditation for over 350 guests at the Google Play Music BRITS after show party, held at London’s Mondrian Hotel Rumpus Room.

Google Play Music is the official download and streaming partner of this year’s Brit Awards, which are set to take place at the O2 on 24th February.

It was a fantastic after party and guests were entertained with an eclectic mix of music from a handpicked selection of Google Play playlists. The Google and ITCH teams also secured the legend that is Grandmaster Flash for the event, who played an incredible tribute to the late, great David Bowie.

This was the first time INVYTE has worked with Google Play Music and we were proud to be involved.

We look forward to working with the teams again soon.

FORMULA E, LONDON

Battersea Park was full of excitement for the FIA Formula E final 2 race days of the second season championship. The Invyte team were back in force supporting in the extra special Virgin Racing VIP area where we saw Richard Branson take centre stage for his Q&A session.

Invyte managed the guest arrivals and the tickets pre-event for the Virgin Media customers and lucky attendees. It was wonderful to be involved in such a prestigious event that just keeps growing year on year with the future on their side. Formula E racing really is the future as it will not be long before all cars will need to be electric powered, see you next year!

FESTIVAL NUMBER 6, WALES

When festival producers, Broadwick Live, approached us and asked us to be part of this incredible event in North Wales there was only one thing we could say – YES!

The brief? To look after 100 VIP guests who were taking over a private field at Festival Number 6 for a 40th birthday party to remember. And what a party it was!

Our team of nine staff were on-site for five days to take care of every single guest requirement and query at The Cove. That meant meeting and greeting guests throughout the weekend, liaising and managing a luxury car company and drivers to make sure all VIP guests got on- and off-site quickly and comfortably, accrediting guests and issuing festival wristbands on arrival, speaking to the festival manager and transport manager to ensure any issues were dealt with effectively, using golf buggies to transport guests to The Cove and around the festival site, manning the guest concierge desk and telephone all hours of the day and night to deal with guest queries, arranging disabled access to the festival and working with the accommodation team on-site.

Everything went without a hitch throughout the weekend, and we were blown away by the positive feedback we received from the guests and client. We’d love to come back next year please!

V FESTIVAL, CHELMSFORD

The INVYTE team was back in full force at Chelmsford’s V Festival for the 10th year running. Tasked with managing the Box Office for Virgin Media’s exclusive VIP area, the Louder Lounge, our experienced event staff worked hard throughout the weekend to ensure that over 1,500 Louder Lounge guests and festival staff were accredited quickly and effectively so they could make the most of the incredible VIP area.

Pre-event, INVYTE was also in charge of managing, designing and sending all Louder Lounge guest invites, building a bespoke guest registration website to the client’s design brief, managing Virgin Media’s internal V Festival ticket sales, scheduling and planning all guest email campaigns and taking care of guest enquiries in the run up to the event.

Whilst on-site, not only did our fantastic team manage staff and guest accreditation at the Box Office, we also helped with guest transportation, dealt with any last-minute ticketing issues, worked with the on-site glamping teams to ensure all guests were safely delivered to their accommodation, golf buggied guests to and from the car park to help with luggage, took care of all guest relations, acted as a guest concierge, liaised with Virgin Media’s PR agency to manage celebrity guests and went above and beyond the brief to ensure every single part of the event went smoothly.

Thank you to our wonderful client Virgin Media and the hard working teams at ITCH and Pretty Green for making it another memorable year. We loved it! We’re already planning 2016 to make sure it’s even better than this year.

Tom Hurley, Head of Events at Virgin Media commented:
“Another great job by Natasha and her excellent team at Invyte! The team are so professional and managed our invitation and registration process brilliantly. The girls worked flat out all weekend to ensure our Louder Lounge guests received the usual first-class hospitality experience. We’re already looking forward to working with them again next year!”

HAVAS CONFERENCE, LONDON

The Invyte team was hired by Cake Group to manage guest relations at the annual Havas Global Leadership Meeting. Delegates travelled from over 40 countries for this high profile three-day event, held at London’s IMAX cinema, Sushi Samba and Cirque Le Soir.

It was the first time a GLM has integrated top Havas executives from all sides of the network, uniting under the Havas ‘Together’ banner. Invyte was proud to be involved. This 400-delegate conference was held from 21st-23rd January 2015.

Our team was responsible for guest logistics, transportation, accommodation and accreditation across all venues ensuring delegate requirements were managed every step of the way.

“We couldn’t have done the Havas GLM event without you. You and your Invyte girls provided a first class service. I think I speak for everyone at Cake, you did a brilliant job and we’ll definitely be calling upon your services again in the future.”
Nicole Tur, Senior Producer, Cake Group

COMMONWEALTH GAMES, GLASGOW

Working on behalf of Virgin Media, we arranged accommodation and transport for every guest at the Commonwealth Games, sold and distributed over 7,000 tickets, created a bespoke RSVP system, negotiated contracts, managed six-figure budgets and consulted Virgin Media on a daily basis. We were also onsite for the duration of the Games, managing and accrediting over 200 VIP hospitality guests per day.

What we did:

The Commonwealth Games 2014 was the biggest sporting event in Scotland’s history – Invyte was lucky enough to be involved in this incredible sporting extravaganza. Working on behalf of Virgin Media (the presenting partner for athletics), our team managed the complete guest experience from beginning to end.

Using our exclusive, bespoke and fully responsive software, our team of developers created a website for over 15,000 Virgin Media staff members to purchase tickets to the Games. Key stakeholders within the company were also able to order a range of hospitality packages for VIP guests through the website, put together by Invyte. We purchased over 7,000 tickets form the Commonwealth Games Organising Committee and distributed them to guests – not one went missing and every guest received the correct tickets.

Our team created personalised invites and bespoke itineraries for each and every guest and made sure they were fully informed about itineraries, hotel bookings, transportation and hospitality packages right up until their arrival in Glasgow.

We are also responsible for negotiating accommodation contracts, managing budgets, acquiring the best hotel rooms in central Glasgow for 200 VIP guests per day throughout the Games, and booking a fleet of luxury coaches, VIP drivers, taxis and Virgin Media Limobikes to transport guests to Games venues all over Glasgow.

As one happy guest wrote after the event:
“I just wanted to say a HUGE thanks to you all, and the other Invyte ladies, for helping to make the Games amazing – everyone from my team, my guests, and pretty much anyone else I spoke to all said how brilliant you guys had been.”

What the client said:
“I hugely appreciate the hard work and commitment from the Invyte team. Without doubt you, your team and your business are the most exceptional hospitality and ticketing professionals I have ever worked with and I couldn’t imagine working with anyone else on future projects.”
Luke Southern, Programme Director, Glasgow 2014

V FESTIVAL, CHELMSFORD

Working on guest management for Virgin Media for the ninth year running, our super-efficient Invtye team accredited over 1,000 guests at the 10th Louder Lounge at V Festival, Chelmsford.

The ultimate in VIP hospitality, we managed the box office throughout the two-day event, the accommodation requirements of every guest, buggy runs, lost guests, bizarre requests and added our very own unique Invyte touches that helped make every single guest feel extra special.

Client and guest feedback has been incredible and we’re already looking forward to doing it all over again in 2015.

WGSN GLOBAL FASHION AWARDS, LONDON

We designed and managed the GFA competition entry website as well as the guest invitations, registrations and the guest accreditation at the Awards

What we did:

The highly acclaimed WGSN Global Fashion Awards 2013 presented by Cat Deely was an invite not to turn down. Our role in this event was firstly to design and build a competition website enabling the award nominations and judging scores to take place. We had over 1000 entries to the Awards and these finally were whittled down to a guest list of 500 lucky people.

We worked with the WGSN team to ensure the invitations to the Awards were branded in the event style and the registration site we built for the RSVPs was simple yet effective in its functionality. The RSVPs came flooding in and reports sent daily to the client.

The Awards night itself went without a hitch. We managed the door and checked the guests in quickly using our bespoke booking software on our iPads giving the client real-time reporting on attendees and no shows.

EE LAUNCH, LONDON

Invyte worked with M&C Saatchi to manage guests at the launch of EE – Britain’s superfast 4G mobile network.

What we did:

We worked closely in the weeks before the event with the team at M&C Saatchi to manage the all important guest list. The list was then imported into a bespoke booking website that our developers had designed in line with EE’s brief and budget. Our team managed the door at this prestigious and high profile event at the awe-inspiring Battersea Power Station in London.

Guests simply gave their name to our team on arrival – there was no need for expensive paper invites. Because we use the latest in mobile technology, our staff were able to circulate amongst guests and book them in on iPads. This meant that guests were checked in quickly and efficiently and there was no need for anyone to stand outside queuing. Everyone was treated as a VIP and offered a complete personalised experience. We provided the client with a final attendance report on the evening and a full report the following day.

What the client said:
“Natasha and her team are fantastic to work with. They are professional, friendly and efficient. The guest list process at the EE launch ran without a hitch. We always knew where the list was before the event, on the night and after the event with the final report. It’s great to have Invyte managing the registration process, taking the pressure off us knowing guests are in trusted hands.”
Jessica Turner, Account Director at M&C Saatchi PR

UNIVERSITY OF THE CREATIVE ARTS, LONDON

For the fifth year running, we worked with the team at the University for the Creative Arts to present student awards for the Creative Challenge.

What we did:

The University for the Creative Arts every year runs a student development programme called the Creative Challenge, where students are encouraged to submit proposals demonstrating how they can make a positive difference to the world we live in. The student finalists celebrate their ideas each year at a prestigious ceremony at the Kensington Roof Gardens, London.

We have acted as consultants for the UCA team for the past 5 years and every year we support the Creative Challenge by designing and managing the website and database as well as managing the Awards themselves including the invitation and guest registration process.

The Creative Challenge Awards always presents thought-provoking talks, which explore the social, environmental and, indeed the entrepreneurial challenges we all face. It is a wonderful event to be involved with and we really enjoy working with the student talent of tomorrow!

VIRGIN MEDIA SHORTS AWARDS, LONDON

Invyte managed the complete guest registration and accreditation process for Virgin Media Shorts Awards for the 5th successful year

What we did:

Invyte managed the guest invitation, registration and accreditation process for the Virgin Media Shorts Awards for the fifth successive year running.
Working closely with the team at Virgin Media, we developed a bespoke RSVP website for guests, eye-catching personalised invites and e-invites, tracked guest acceptances and declines in real time, managed guest queries and special requests, provided Virgin Media with regular reports and updates and made sure that every guest was fully informed in the run up to the event.
Not only did we project manage everything pre-event, our experienced team was also on-site on the night to welcome guests and check them in with our fully responsive software, developed specifically to the client’s brief.
Held at London’s BFI IMAX cinema, we welcomed over 400 guests on the night who came to watch some incredible short films from the UK’s up and coming filmmakers. The awards ceremony was hosted by film critic Danny Wallace and the legendary Jarvis Cocker DJ’ed at the after party. Invyte has worked on the Virgin Media Shorts Awards account for five years running and every year it gets bigger and better, receiving critical acclaim from industry commentators. One satisfied guest commented that we should manage the door at the BAFTAS – yes please! What a great complement.

What the client said:
“Thank you so much for helping to make last night the best Shorts ever. It was faultless and couldn’t have been more perfect. Your team were awesome and we had lots of super happy guests.”
Siubhan Reid, Head of Virgin Media Shorts Awards 2013

VIRGIN MEDIA GAMES, LONDON

Working alongside ITCH, we developed a pre-event registration site, onsite check in system and accredited guests at this 13-day event

What we did:

Invyte built a bespoke registration system for the general public to register their attendance at this pop-up games hub that took up temporary residence in the Blackall Studios, located at London’s Silicon Roundabout. This served two purposes: to create a buzz around the event and to capture gamer numbers and information.

We managed all guest registrations pre-event, providing gamers with a choice of days and sessions to choose from. Once registered, all guests were sent an email confirmation detailing their chosen time and date. We provided regular reports for ITCH and created an on-site check in system that enabled us to accredit around 60 guests per session, per day.

The 13-day event showcased the latest advances in gaming and offered workshops, talks, demonstrations, tournaments and Q&As with developers and industry insiders.

V FESTIVAL, CHELMSFORD

The ultimate in VIP glamping, wining and dining – backstage at V Festival. Invyte took care of the guest list for the eighth year running.

What we did:

For the eighth year running, we designed and built a fully branded, fully responsive Virgin Media Louder Lounge registration website for VIP guests. We managed every guest registration and submitted daily attendance reports to the client, sharing guest numbers, names and declines (there weren’t many of those!). We were also responsible for acquiring domain names and advising on hosting solutions. The accommodation requirements of every VIP guest were captured by our unique software and managed by Invyte. This included selling Podpads, Yurtels and Winnebagos to attendees. Our team worked closely with other event partners, including ITCH, MAC, Guess, St Tropez and Virgin Atlantic to ensure their guests were looked after and treated to a weekend to remember. Invyte sent out all e-invites, reminders and newsletters via our automated and personalised email system. This was designed by our experienced team of developers and is exclusive to Invyte. Guest enquiries over an eight-week period were dealt with by our team and answered within 24 hours – we always provide your guests with a dedicated email address. The invitations and event materials were all personalised, printed and dispatched on time, to brief and to budget. We managed the on-site box office with a team of eight staff accrediting more than 2,500 guests over three days. iPads were used to book in guests quickly and efficiently. Because we knew every guest’s individual requirements, each and every person was treated like a VIP and offered a personalised service. Our unique software enabled us to give the client all on-site attendance numbers in real time, as well as a detailed final report and debrief the day after the event. We’re already working on this year’s event, which is set to be even bigger and better.

What the client said:
“Our guests think we’re all part of the same team. That’s what’s so brilliant about Invyte.”
Simon Dornan, Head of Brand Amplification, Virgin Media 2013

GQ MEN OF THE YEAR AWARDS, LONDON

We managed the door and accredited a host of A-listers at this prestigious event held at London’s Royal Opera House

What we did:

Supported Timebased Events to accredit guests at the annual GQ Men Of The Year Awards 2013 in association with Hugo Boss. Now in its 16th year, the ceremony brings together the best in film, music, TV, books, politics and more. We accredited all guests without a ticket and worked closely with the team at GQ and Timebased to ensure that no uninvited guests were allowed in to the party. It was a strictly invite only event and we made sure of that!

METRO STAFF PARTY, LONDON

This event brought together two of London’s most well-known brands – Metro newspaper and the Ministry of Sound

What we did:

Working with Timebased Events who were responsible for this amazing night – our team was employed to manage the door and guest list for the Metro staff party, held at the iconic Ministry of Sound in London. We accredited over 200 guests on the night who came to celebrate in style with a summer party.